Officer Resources


Officer Resources

Club Sports Important Dates and Meetings 

Meeting/Event Name




Club Fair January 25th

11:00 am – 2:00 pm

4:00 pm – 7:00 pm

Club Association Meeting February 8th 7:30 pm – 9:00 pm Mountain Lion Meeting Room
Budget Packet Training February 22nd 7:00 pm – 9:00 pm Group Fit 2
Club Association Meeting March 8th 7:30 pm – 9:00 pm Mountain Lion Meeting Room
Initial Budget Packet Due March 12th Due by 11:59 pm  
Budget Packet Presentation March 20th – 22nd 7:30 pm – 9:00 pm Mountain Lion Meeting Room
Club Election Deadline April 7th Due by 11:59 pm  
Club Sports Banquet April 8th TBD TBD
Roar Daze (MANDATORY) April 10th TBD TBD
Officer Transition Training April 25th – 27th 7:30 pm – 9:00 pm Group Fit 2
Club Spending Deadline May 5th Due by 11:59 pm  
End of Semester Reports Due May 5th Due by 11:59 pm  

Administrative Forms

  • Annual Club Registration

    Existing Club Sport teams must fill out the Annual Club Registration to obtain approval for participation during the 2021-2022 year. Steps: Log into MLC, Click on "Organizations," Click on "Register an Organization," Type in your club name and click "Re-Register."

    Online Registration

  • New Club Application

    Clubs interested in becoming a Club Sport should fill out the New Club Registration to start the process of becoming a part of the Club Sports Program.

    Online Application

  • Officer Update

    When your club decides to add or change officer positions, the Officer Update form needs to be completed. Every club sport is required to have a minimum of THREE officers, not including a Safety Officer.

    Online Form

  • Equipment Inventory Check In/Out

    An Officer must fill out the equipment inventory check in/out form each time they remove club owned equipment for the Recreation Center for the semester. This includes NEW items.

    Online From

  • End of Semester Report

    All clubs must complete and submit this form by turning into the Competitive Sports Desk or sending it to at the end of Fall and Springs Semester. The End of Semester Report is due the week before finals week each semester.

    Download .docx

Player Requirements

  • Player Registration

    The Player Registration form must be completed by each member joining a Club Sport prior to participating in a practice, game or event. The registration will cover 1 year of participation with the Club Sport beginning when the form is completed.

    View Details

  • Player Dues

    The Player Dues must be paid by each participating club member. All Dues payments must be completed using the online link by the date specified by your club. Failure to pay Club Sport Player Dues will result in removal from the team.

    View Details

  • Player Physical

    All Physicals must be completed on forms located in the link. Physical Examinations can be completed by appointment at the UCCS Wellness Center, Walk-In Clinic, or with a Primary Care Provider. Once completed, Physicals are valid for the participant's entire career within the Club Sports Program. All forms must be submitted to the UCCS Wellness Center Front Desk. 

    Download .pdf

  • NCAA Concussion Facts Sheet

    Players must read the NCAA Concussion Facts Sheet prior to submitting and agreeing to the Player Participation Waiver Concussion section.

    Download .pdf

Hosting Events

  • HOME Event Registration

    Any Club that is hosting a home event (game, tournament, competition, fundraising event, etc.) must complete this form no later than two (2) weeks in advance. All cancellations must be placed with 48 hours (or more) notice.

    Online Registration

  • HOME Cancellation Request

    To cancel any existing practice or game reservations please submit this form with at least 48 hours notice (games) and 24 hours notice (practices). If you cancel less than the specified time in advance of your reservation or if your club does not show up for a reservation your club account will be charged $25 for practices and $100 for games/events. To cancel a reservation, please fill out the cancellation request.

    Online Application

  • General Volunteer From

    Any non member of a club that will be helping out or volunteering at a club event must first complete this form before being approved to participate.

    Online Form

  • Event Debrief Form

    After any event (home or travel), each club must fill out the Event Debrief form and submit it to Competitive Sports Desk no later than two (2) days after the event.

    Online Form

Travel Forms

  • Travel Plan

    Must be turned in as soon as you are aware of your travel schedule and no later than one month for trips that require accommodations and two weeks for trips that do not require accommodations. Depending on the nature of the trip a pre-trip meeting could be required for officers that will be traveling. This meeting will be with Club Sports staff to talk about the details and logistics of your trip.

    Online Form

  • Travel Roster

    The Travel Roster must be submitted at least 24 hours prior to travel departure and must be approved by the Club Sports program prior to departure. Only members who have completed all Club Requirements will be approved for travel.

    Online Form

  • Authorized Driver Registration

    Driver Authorization is required for Club Sport member who will be driving either a University Vehicle or personal vehicle during official club travel.

    Online Form

  • 12-15 Passenger Van Drivers Training Registration

    To become certified to drive a 12 or 15 passenger van (University or Rental) you must pass the University Driver Training. Click on the link to set up a Driver Training with Transportation Services. Training lasts 1 hour and each Driver must schedule their own session.

    Send Email

  • University Motor Pool/Charter Reservation

    University Vehicles and Charter Busses may be reserved through the following link. The Club Travel Plan must be approved PRIOR to reservation.

Financial Forms

  • Budgets

    View your Club Sports budget balance sheet of club expenses and revenues for FY23.

    View Details

  • Purchase Request

    Submit your request for all Club purchases not related to travel here. If you have purchases related to travel please submit those through your Travel Plan form.

    Online Form

  • SGA Funding Application

    Use this form to request funding for your student club/organization from the UCCS Student Government Association. Be prepared to provide detailed information. Log into your MLC account before clicking the link. 

    Go to MLC

  • Purchase Order Supplier Tutorial (Business under TIN)

    Potential suppliers must complete the supplier registration sent via email from The PDF Tutorial will assist suppliers in completing this process.

    Download .pdf

  • Reimbursement

    Fill out the online Reimbursement form. ALL receipts for reimbursement should be dropped off to the Competitive Sports desk during office hours. No reimbursement will be submitted for payment without detailed, itemized receipts to accompany.

    Online Form

  • Refund

    Refunds may be granted on a case by case basis. Please email Bill at to apply for a player dues refund.

    Send Email

  • Invoice Template

    Every request for payment must be accompanied by a detailed invoice of the services or goods your club is paying for. Please use the Invoice Template to help you achieve all of the necessary information to submit for payment.


  • Receipt Template

    A receipt must be provided to the payee for any money received. Please use the template as necessary. The treasurer must also retain a copy of the receipt for club records.


  • Fund 29 Dues Deposit

    Please print and complete the dues deposit form and include with the cash/check(s) during Club Sports Desk hour or the Club Sports Dropbox.

    View Form

Risk Management

  • Incident Report

    Every incident that takes place during a club practice/event/game needs to be documented and reported by filling out the online incident report form. Please use as much detail as possible.

    This form must be submitted to the Club Sports Office. 

    Download .pdf

  • Injury/Accident Report

    In the event that the Healthy Roster is unavailable, Club Officers must fill this Injury/Accident report anytime an injury occurs and must submit it to the Club Sport Office within 24 hours.

    Download .pdf

  • Emergency Action Plan

    This is the 2018 Campus Recreation Emergency Action Plan. Please review this document.

    Download .pdf

  • Visiting Team Waiver

    Every player from the visiting team must sign the Visiting Team Waiver prior to participation at UCCS. Please print out the PDF and take it to your game. Turn in all completed waiver forms to the Club Sports sports desk the week following your event.

    Download .pdf

  • Safety Officer Application

    A minimum of two (2) Safety Officers are required for each club sports team. Immediately after filling out this form, you will need to send your certificate(s) to Each Club Sport Safety Officer must have valid CPR, AED, and First Aid certification card on file with Campus Recreation.

    Online Form


  • Intent to Secure Coach

    Must be filled out to be Club Sport Officers and approved by the Manager of Competitive Sports.

    Online Form

  • Coach Agreement

    Must be filled out by Club Sport Coach. Every person serving in the Coach capacity for a Club Sport must fill out the online Coach Agreement form. No coaching duties should start until the Coach Agreement is completed. Officers may send the form link via email to their Coach(es)

    Online Form

  • Volunteer Coach Waiver

    Volunteer Coaches, please complete the UCCS Volunteer Waiver Form.

    Online Form

  • Paid Coach Waiver

    Coaches paid as Independent Contractors, please complete the Contractor Waiver Form

    Online Form

  • Coach Training

    Each Coach must set up a 1-1 meeting with the Manager of Sports and youth Programs prior to season start.

    Send Email

  • Background Check Release Form

Additional Templates and Resources

  • SGA Bill Template

    Please use this Template to help you complete a SGA Bill submission. Remember you must have a SGA Senator sponsor you Bill. Contact if you would like additional help with your Bill.

    Download .docx

  • UCCS Brand Identity Standards

    Please refer to the PDF as well as the Club Sports Handbook prior to creating any media, logos, apparel designs, etc. Prior to all posting/printing designs must be approved by Bill Moorman & Krista Herring.

  • Tax Exempt Certificate

    Certificate of Exemption

    Download .pdf

  • Marketing Design Request

    This form is intended for clubs to request posters, logos, and t-shirts for their club or event. It will take you through all the steps to ensure the information needed to create a design is given, as well as help set a time frame to receive your design.

    Online Form (MLC)

  • Class Excuse Application

    While the Club Sports Program cannot provide automatic excuse from class, we can create a letter in support of club sport competition that can be given to your Professor on behalf of Campus Recreation and your Club Sport activity. Fill out the online form and schedule to pick up your letter.

    Online Application